*Note from Ben: this is my account, that Smile asked me to share in lieu of normal RSS sponsorship text.*

I had a stack of a hundred of pages of paper. Nothing too important, but everything important enough that it needed to be kept. I could scan it all, but that gives me a bunch of files that needed renaming and sorting. So I worked up a little foo.

All scans go into a folder called OCR from my ScanSnap, that part was easy enough.

From there, this [handy AppleScript from David Sparks](http://www.macsparky.com/blog/2009/5/24/pdfpen-ocr-folder-action-script.html) does the heavy lifting. The Script opens each PDF in PDFpen and does OCR on the document, then saves the file back. Now that my document is fully searchable I don’t need to worry about sorting or naming.

From there, Hazel moves the PDF into my PDF archive folder.

All of this is done without me touching a thing. It’s like magic and I doubt I will ever run into a build up of paper again.

I use PDFpen daily, it’s the default PDF application on my Mac. It’s a great app, add to it the iCloud sync with the iPad version of the app (which I really love), and you can begin to get a clear picture of how I keep minimal paper in my office.

PDFpen is $60, PDFpenPro (which I use) is $100. As a reader of The Brooks Review Smile on my Mac is offering you a special code: [*$15 off* PDFpen or PDFpenPro](http://sites.fastspring.com/smile/product/pdfpen5new?coupon=TBR0512). That means that you can buy PDFpen (or PDFpenPro) and PDFpen for the iPad, for the same price that non-TBR readers would pay for just PDFpen. *(Expires May 15, 2012. Does not apply to upgrades.)*

These two apps are essential to my daily workflow.